PowerPoint Presentation Diagrams Shortcut

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Most presenters shy away from creating PowerPoint presentation diagrams, thinking it will be a time consuming process.

In this article you’ll learn shortcuts for creating diagrams in PowerPoint quickly by capturing the relationships between objects clearly.

PowerPoint Presentation Diagrams bottleneck:

As you read through the previous articles on creating diagrams, you might have realized that the process that takes the most time is the process of identifying the relationship between objects.

If you can overcome this bottleneck, you’ll be able to come up with some remarkable and accurate diagrams in a surprisingly short time.

Here is the quick way to creating PowerPoint Presentation diagrams fast:

Shortcut to categorize the relationships…

It is possible to categorize relationships between objects based on 3 simple factors. They are – time, space and quantity. Let’s give you some examples to explain the categories.

Relationship by Time:

Objects may relate in the order in which they occur. The best way to capture the relationship is by using a timeline. For example:

PowerPoint Presentation Diagrams Timeline Image

Examples of time relationships include:

Timeline of Events like company history

Timeline Diagram Sample Image

Sample Roadmaps from PowerPoint Charts CEO Pack

‣  Timeline of milestones to be achieved

Timeline Diagram Sample2 Image

Sample Timelines from PowerPoint Charts CEO Pack

Process Flow Diagrams

Process Flow Diagram Sample Image

Sample Filters from PowerPoint Charts CEO Pack

Now, let’s move to the next relationship type…

Diagrams representing relationship by Space:

Objects may relate based on the way they are placed spatially. The best way to capture the relationship is by using a map. For example:

Spacial Diagram Image

Examples of spacial relationships include:

‣  Organizational Hierarchy

Hierarchy Diagram Sample Image

Finally, the last relationship type is…

Diagrams representing relationship by Quantity:

Objects may relate based on the difference in quantity. The best way to capture the relationship is by using a chart or a conceptual diagram. For example:

Quantity Diagram Image

Examples quantity relationships include:

‣  Comparison charts

Comparison Chart Sample Image

Sample Editable Charts from CEO Pack

‣  Graphs and Charts

Graph Diagram Sample Image
As you can see, once the relationship type is clear, creating the PowerPoint Diagram and having a visual slide that sells is very simple. However…

Many times, the relationship involves two factors. For example:

Time and Quantity Diagram Image
So, as soon as you finish the first step of identifying the objects and relationships, try categorizing the relationship between objects based on time, space and quantity. This will help you reduce time in establishing relationships.

To conclude…

Classifying the relationships by these 3 factors – time, space and quantity are a good starting point to get a grip on the relationships. These are the most common relationships.

In case where there is no relationship like a bullet-point list, a simple visual diagram can capture the information like this…

Bullet Point to Visual Diagram sample Image

Sample Steps from PowerPoint Charts from CEO Pack

These shortcuts will help you get a head start in creating PowerPoint Presentation Diagrams for concepts and numbers.

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